Who are we?
We are The Vantage Teaching School Hub (The Vantage THS) which is designated to St Mary’s College, part of the St Cuthbert’s Catholic Academy Trust. When dealing with personal data we are called a Data Controller because we determine how and why personal data is processed.
What is a Privacy Notice?
The Privacy Notice tells you what we use your personal data for and what your rights are in relation to it.
Basis for collecting and processing personal info
In most instances we are legally obliged to collect and process personal data. Where this is not the case we will obtain your consent before we collect and process the information.
The Vantage TSH uses any one of the following lawful basis for processing your personal information:
• You have consented to us processing your data
• There is a contractual relationship with you
• We are legally obliged to process your data
• We believe it’s in the legitimate interest of either you as the data subject, or us, to process your data. Legitimate interest can be used where there is a reasonable purpose to process an individual’s data. For more information on legitimate interest, please see the ICO’s website or contact us.
• We believe it is in the public interest to process your data and this interest is supported by clear law e.g. safeguarding.
• We believe that it is necessary to process your data to protect your vital interests or someone else’s.
• We believe that it is necessary to process your data for research or statistical purposes. Research purposes are where research is in the public interest and the research is, wherever possible, conducted using pseudonymised data and the minimum amount of data necessary.
• In most cases, we process your personal information on the basis of legitimate interest. If we process your personal information on another basis, we will let you know.
For what purpose do we collect and process your data?
We may use your information for the following purposes:
• To operate, manage, develop and promote our organisation and, in particular, our relationship with you or the organisation you represent (if any) and related interactions
• To operate, administer and improve our website, products and premises and the way in which we conduct our operations
• To protect the security of our products, premises, sites and those of our partners
• To comply with our legal and regulatory obligations and bring and defend legal claims
• To comply with contractual obligations, for example to complete statistical returns to the DfE and other partners
• To invite you to The Vantage TSH events
• To manage and provide The Vantage TSH services and facilities such as training events, online talks/webinars and IT services
• To use in future applications for other The Vantage TSH programmes
• To conduct equality data monitoring, analysis and planning
• To include in management information, statistical analysis and internal and external research
• To measure the impact and effectiveness of our online advertising and each programme, and to make improvements
• For marketing and communications purposes, including contacting you with programme and training opportunities in the future
• We may from time to time review information about you held in our systems – including the contents of and other information related to your email and other communications with us – for compliance and business-protection purposes as described above. This may include:
• reviews for the purposes of disclosure of information relevant to litigation
• reviews of records relevant to internal or external regulatory investigations
• review of records relevant to criminal investigations
• To the extent permitted by applicable law these reviews will be conducted in a reasonable and proportionate way and approved at an appropriate level of management. They may ultimately involve disclosure of your information to governmental agencies and litigation counterparties as described below
• Your emails and other communications may also occasionally be accessed by persons other than the member of staff with whom they are exchanged for ordinary business management purposes (for example, where necessary when a staff member is out of the office or has left The Vantage TSH)
• In the case of recorded online training, The Vantage TSH will conduct a risk assessment to consider the potential risk/harm and mitigators.
Retention and deletion of your personal information
We keep your personal data in line with our policy depending on:
• The length and nature of our relationship with you
• How long it is reasonable to keep records to show we have met the obligations we have to you and by law
• Any periods for keeping information which are set by law or recommended by regulators, professional bodies or associations
• Any relevant proceedings that apply
• If you would like more information about how long we will keep your information for, please contact us at [email protected]
• Your personal data may be converted into statistical or aggregated data which can’t be used to identify you, then used to produce statistical research and reports
Who is responsible for the personal data which we collect and process?
This is our Data Privacy Manager (DPO). They are responsible for overseeing all data protection policies and procedures and for ensuring that we are compliant with the General Data Protection Regulation (GDPR). Contact details for the Data Privacy Manager are available below.
Information that we collect about you
With respect to most people with whom we interact, and whose personal information we process, we may collect and process the following data:
Name
Biographical details such as nationality, gender and date of birth
Contact details
Emergency contact details
Medical contact details
Teacher Reference Number
Current job role/post
Academic, professional qualifications, current affiliations and employment history
Motivations and competencies
Applications to The Vantage TSH
Engagements with The Vantage TSH
Participation in The Vantage TSH programmes including any summer projects or volunteering activity
Information about how you use our website, apps or other technology, including IP addresses or other device information (please see https://www.teachfirst.org.uk/privacy-policy for more details)
Details of conversations and other interactions with our employees and staff members across our programmes
Records of The Vantage TSH events you have attended
Photography and film
Equal opportunities data such as free school meal status, school attended, family educational background
More specific categories of information are set out in the sections below depending on your relationship with The Vantage TSH. More than one category may apply to you, depending on that relationship (e.g. if you have completed one of our programmes and have also taken part in a fundraising event).
What rights do you have over your personal data?
Under the GDPR you have the following rights:
The right to be informed: the right to be informed about how we process your personal data. This is what the Privacy Notice does.
The right of access: the right to request access to your personal data that we hold and be provided with a copy of it.
The right to rectification: the right to request that your personal data is amended if inaccurate or incomplete.
The right to erasure: the right to request that your personal data is erased if there is no compelling reason for its continued processing.
The right to restrict processing: the right to request that the processing of your personal data is restricted.
The right to data portability: the right to obtain your own data that you have provided to us and reuse for your own purposes, or the right to request that we transmit this data to another controller.
The right to object: the right to object to your personal data being processed.
Rights in relation to automated decision making and profiling: the right to not have decisions made about you as an individual that are solely automated.
Contact Details
If you have any questions or concerns about the way in which your personal data is processed by us, please contact:
The Data Privacy Manager
St Cuthbert’s Catholic Academy Trust
C/O St Mary’s College
Cranbrook Avenue
Hull
East Yorkshire
HU6 7TN
Email: [email protected]
If you have concerns which we are unable to resolve you have the right to lodge a complaint with the Information Commissioner’s Office:
The Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF